Executive Assistance - 12 Month Contract

Work Location:
Toronto, Ontario, Canada

Hours:
37.5

Line of Business:
Administration

Pay Details:
$54,000 - $80,000 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.

As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

*** Short Term Assignment - 12 Months Duration***

TD Securities offers a wide range of capital markets products and services to corporate, government, and

institutional clients who choose us for our innovation, execution, and experience.

With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

The Global Markets Documentation Team is an integral part of TD Securities. The group provides best-of-class service to business partners in TD Bank Financial Group (the Bank).

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the Managing Director and Global Head of the Global Markets Documentation (GMD) Team at TD Securities. The EA will play a key role in supporting the MD's leadership of global documentation and strategic business enablement initiatives, ensuring smooth operations and effective coordination across teams.

Principal Responsibilities

• Support the Global Markets Documentation head of the group.
• Establish professional and personal rapport with senior executives and their assistants.
• Manage MD's calendar, prioritize meetings, and set up external and internal meetings.
• Support the execution of strategic initiatives by tracking milestones and coordinating cross-functional meetings.
• Prepare a wide range of correspondence (letters, presentations).
• Maintain and update internal databases and documentation trackers to ensure accurate, up-to-date records of trading agreements, project milestones, and team deliverables.
• Coordinate with external vendors to track services and ensure timely processing and payment of all invoices.
• Coordinate travel arrangements and prepare travel itineraries. Complete expense reports and arrange for payment.
• Serve as a central point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Draft and edit correspondence, presentations, and reports for executive-level audiences.
• Support team operations, including onboarding, training coordination, and internal communications.
• Assist in organizing leadership townhalls, team events, and knowledge-sharing sessions.
• Various other duties as requested.

Job Requirements

Qualifications & Skills

• 2+ years of experience supporting senior executives, preferably in financial services, legal, or documentation-heavy environments.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and document management systems.
• Experience supporting strategic projects and managing documentation workflows is highly desirable.
• High level of discretion, integrity, and professionalism in handling sensitive information.
• Collaborative mindset with the ability to work effectively across departments and time zones.

#Li-onsite

Who We Are:

TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at TD includes a base salary, variable compensation, and several other key plans such as health and well-being benefits, savings and retirement programs, paid time off, banking benefits and discounts, career development, and reward and recognition programs. Learn more

Additional Information:
We're delighted that you're considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we're committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations, requirements.

Colleague Development
If you're interested in a specific career path or are looking to build certain skills, we want to help you succeed. You'll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience, or you want to coach and inspire your colleagues, there are many different career paths within our organization at TD - and we're committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that you've got everything you need to succeed in your new role.

Interview Process
We'll reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if you'd like accommodations (including accessible meeting rooms, captioning for virtual interviews, etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):
Sans Objet